1) REGISTRATION

You are invited to participate in the Hague Appeal for Peace Conference, May 11-15, 1999

If you have not yet received the comprehensive 37 page Registration Packet, contact us and we'll send you one. If you are receiving this HAP Canada update via e-mail, we have appended the relevant text (with thanks to Eric Fawcett for his persistence in obtaining it) which will allow you to register early (by fax, to the HAP Hague office). You should still obtain the international Registration Packet; it contains much useful information about the conference programs, global forum, practical site information, etc.

Please forward this message to friends and colleagues who may be interested participating in this great event.

2) PRACTICAL DETAILS REGARDING REGISTRATION

For individual registrants the information about organization registration may be ignored.

If on the other hand you are a member of an NGO that will be sending representatives, make sure that the organization officials get a copy of the form and register, AS WELL AS sending the individual registration information regarding its members who will participate at HAP 99.

Still not sure whether you're going? HAP registration officers have confirmed that it is possible for participants to register, and then later change the name of the person for whom a reservation has been made. In cases of cancellation, charges will apply (the amount depending on when the cancellation is made).

3) HAP Canada

On behalf of Canadian NGOs and individual participants, HAP Canada will reserve tables - a HAP Canada booth - which will allow you to display your organization's literature, brochures, etc. We expect that the HAP Canada tables will also serve as a useful meeting place, bulletin board, etc.

HAP Canada Updates in the coming weeks and months will review some of the workshops and other preparations in Canada which will contribute to May's HAP Program and the substantive elements of The Hague Agenda for Peace and Justice for the 21st Century.

REGISTER FOR THE HAP CONFERENCE TODAY!

Please print out and fill in the registration form below, and return by faxing it to
011-31-24-360-1159.

HOW TO REGISTER: The Registration form below has two parts: the individual registration form and the organizational registration form. Every participant must complete the individual registration form in its entirety.

In addition, every organization that will participate in the Conference as an organization must be registered. By registering, organizations will have access to meeting rooms with limited seating and thus open only to members of the organization; they will receive working papers and documents for which a limited number of copies are available; they will be given priority when renting meeting and exhibition/booth space; and they will be guaranteed an organizational role in the implementation process following the conference. Since Organizations need only register once, please complete the Organizational Registration which follows the individual registration form only if you have been designated as the official contact person for your organization. If you are attending the Conference as an individual, you need only fill out the Individual Registration Form.

For information regarding renting meeting rooms, see the Conference Registration Packet and/or contact the Hague registration Secretariat.

Registration will be final once full payment has been received. Because hotel accommodations are limited, we recommend that you register as early as possible. Cancellations and/or changes should be sent in writing to the registration secretariat. Cancellation charges apply.

Registration Form, Part I: Organizational Registration Form

1) Fill in Organizational contact information including a short mission statement or a general information brochure. Choose which registration fee applies to your organization.

2) Complete information about the Contact Person. This person should be designated by the organization as an official representative. This need not be the same person who will attend the conference if the designated official will be sending another representative in his/her place.

3) Indicate if your organization would like to rent one or more "booths" (one table 125 cm by 80 cm) or meeting space for your organizational meeting in the Congress Centre.

4) Determine how your organization can support participation from the global south and economies in transition.

5) Choose a method of payment to be included with your registration form. Please see description of options below. All prices in this form are listed in Dutch guilders (NLG). One NLG is roughly equivalent to $0.83 Cdn.

6) As the official organizational contact person, sign the form.

Registration Form Part II: Individual Registration Form
(THIS SECTION OF THE REGISTRATION FORM MUST BE COMPLETED
IN FULL AND SIGNED BY ALL PARTICIPANTS.)

1) Fill in all Contact Information

2) Determine which Registration Fees apply to you: Each registrant must pay a registration fee which includes participation in the conference program, conference materials, admission to social/cultural activities, and coffee/tea. As is indicated on the form, there is a discounted rate for participants from the global south and from countries with economies in transition and for youths (25 years old and under) and students. Students and youths must include a photocopy of their student/age identification to qualify for discounted rates.

You will also be able to contribute toward the registration expenses of youths and participants from the global south and economies in transition. This contribution should be whatever you can spare; we suggest NLG 40.

3) Choose a Lunch Option: Lunch will be available each day of the conference, please indicate the number of tickets that you need.

4) Decide on Hotel Accommodations: Reservations must be made on the registration form. By returning the signed form, you have agreed to pay the total amount due. A deposit equal to the overnight rate must be paid in advance to guarantee your hotel reservation. This deposit will be deducted from your final bill which must be paid when you check out.

Hotel reservations can only be guaranteed if the deposit is received before 1 February 1999. Anything received after this date will be handled but cannot be guaranteed. Cancellations must be sent to the registration secretariat in writing.

The Hague Secretariat will try to fill all requests for group bookings but these cannot be guaranteed.

5) Choose a Method of Payment:

Credit Card payment, whenever possible, is the easiest way to make payment because it is not necessary to exchange currencies.

The registration form must be accompanied by payment, or proof that payment has been made by some other method. Payments must be made in Dutch guilders (NLG). Any bank charges that are incurred during the transaction will be deducted from your registration fee. You will be asked to pay the balance when you register in The Hague.

Bank Transfer: Payable to 'Hague Appeal', bank account number 1279.95.633 of the Rabobank Oosterhout-Lent, the Netherlands. Please state your full name clearly on the transfer. To ensure that you send the correct amount, check what fees your bank charges for this service. The receiving bank will charge a fee similar to that charged by your local bank which should also be added to your total amount due. Any additional fees that are incurred can be paid at the registration desk in The Hague. Please keep a record of your transfer until you have received confirmation of payment.

Certified bank cheque: This must be drawn on a Dutch bank, made out to 'Hague Appeal' and sent to the registration secretariat with your registration form. When sending Eurocheques, do not exceed the total amount of NLG 300 per cheque and make sure that you have filled out your personal number. Personal/postal cheques cannot be accepted.

Credit Card: We accept Visa, Euro/Mastercard and American Express. Include your account number, expiration date, address and signature of card holder.

6) Ask for all of the additional information that you need - Please check the boxes corresponding to all the additional information that you need before you can come to The Hague. This is also the space where you indicate how you plan to participate before, during and after the conference.

7) Cancellations:

The registration secretariat must be notified of cancellations or changes in writing. Registrants canceling before April 1, 1999 will be charged half of their fees. There will be no refund for cancellations made after April 1, 1999. All refunds will be processed after the conference. Exceptions will be made in cases of illness or other emergencies.

Important Registration Dates:

Deadline for early, discounted registration and payment: January 15, 1999.
Deadline for guaranteed hotel reservations: February 1,1999.
Deadline for standard registration: March 19, 1999 (Registration will continue up to and during the conference, but there will be a late fee of NLG 100 added to the registration fee.)

Once you've done all this, you're ready to go. Mail or fax your form to the address given at the end.

REGISTRATION FORM

(NOTE:... invites an entry in the blank space.)

PART I: ORGANIZATIONAL REGISTRATION FORM All organizations participating in the Conference as an organization must complete this section of the registration form. Each representative of your organization must also fill in an individual registration form.

1) Organization Information

Organization Name:...

Street Address:...

City/State:...

Country:... Zip/Postal Code:...

Telephone:... Fax:...

Email:...

Short description of your organization's mission (or attach general

information):...

2) Registration Fee

... International or Large Organization (e.g. 500 or more members) NLG 400
... National, Local and other Organizations (fewer than 500 members) NLG 200 ...
Please use some discretion in determining which fee applies to your organization.

3) Contact Person Information:

Name & Title:...

Street Address:...

City/State:...

Country:...

Zip/Postal Code:...

Telephone:... Fax:...

Email:

4) Global Forum Fees

My organization would like to hold a global forum event:...

Dates:...

Times:...

Expected Number of Participants:...

Booth Rental "Booths" consist of 1 table 125cm X 80cm (4'3" x 2'8") with two chairs or the equivalent amount of space. If you will require more space, please request the number of "booths" that will meet your needs.

My organization would like to rent

... booth(s)... NGO... UN/GOV/IO... For Profit

Dates:...

5) Support for Participation from the Global South/Economies in Transition: My organization will do the following to assist participants from the Global South or Economies in Transition:

My organization will sponsor:... participants from these areas. and/or my organization will contribute NLG... towards their participation

other, please describe:...

6) Method of payment

Bank Transfer:...

Certified Bank Cheque:... (include with your registration form)

Credit Card:...

Account Number:...

Expiration Date:...

Name and Address of Cardholder:...

Signature of Cardholder:...

7) Payment due

Registration fees NLG...

Contribution for Global South Participation NLG...

Room/Booth Rental NLG...

Total:......................................NLG.........

8) Signature:................ Date:..................

PART II: INDIVIDUAL REGISTRATION FORM

1) Contact Information

Mr./Ms. Personal Name:...

Family Name:...

Organization (if any):...

Street Address:...

City/State:...

Country:... Zip/Postal Code: ...

Telephone (Day/Eve.):...

Fax:...

Email:...

2) Payment:

Individual Registration fee [indicate one of the following]

Before January 15 Participant: 300 NLG...

After January 15 Participant: 400 NLG...

Global South Participant: 200 NLG (150 NLG before Jan. 15) ...

Student/Youth Participant: 150 NLG...

I will contribute NLG... towards the fees of a participant from the Global

South or a transitional economy or a youth/student.

Total Registration Fee payment NLG...

Student/youth registrants should include a copy of their student or age identification. If you feel that these fees prohibit you or a member from your organization from attending the Hague Appeal conference, please contact one the New York Hague Appeal for Peace office by email (hap99@igc.apc.org), fax (+1.212.599.1332 or phone (+1.212.687.2623).

3) Lunch Tickets:
PRICES: Hot Lunch 25NLG; Box Lunch 15NLG

Tuesday 11/5/99 ... NLG

Wednesday 12/5/99 ... NLG

Thursday 13/5/99 ... NLG

Friday 14/5/99... NLG

Saturday 15/5/99 ... NLG

Total Lunch Tickets:... Total cost NLG...

... I would like to receive the vegetarian (vegan) lunch option.

4) Hotel Accommodation
Rates per night:

Single Room Double Room Deposit

1 Star: NLG 60-110 NLG115-150 NLG150

2 Star: NLG100-190 NLG150-200 NLG200

3 Star: NLG175-250 NLG210-250 NLG250

4 Star: NLG195-290 NLG275-330 NLG350

5 Star: NLG325-395 NLG355-450 NLG450

Luxury: NLG420-485 NLG450-605 NLG600

Prices include breakfast but exclude tourist taxes of approximately 5%.

Date of Arrival:... Date of Departure:...

Total Number of Nights:...

Hotel Type:...

Single Room:... Double, one bed:... Double, two beds:...

I will share a double room with:...... or Please match me with a roommate of my gender (M/F):...

I would like to stay in: ... The Hague ... The Hague Surroundings ... Amsterdam....

I would like to stay in a:

... non-smoking room

... wheel-chair accessible room

Total Hotel Deposit: NLG....

5) Method of payment

... Bank Transfer (include the required amount for bank fees)

... Certified Bank Cheque (together with your registration form)

... Credit Card

Account Number: ...

Expiration Date: ...

Name and Address of Cardholder: ...

Signature of Cardholder: ...

Total Amount Due:

Registration fees NLG...

Lunch Tickets NLG...

Hotel Deposit NLG...

GRAND TOTAL: NLG.....

6)Please send me more information:

... about child care.

... about youth activities at the conference.

... I would like a letter of invitation to assist in my visa application/fundraising.

... I can provide interpretation in the following languages:

... I need interpretation in the following languages:

... I would like to volunteer to help at the conference.

... I require special assistance in the following area:

7) Signature:............. Date:...

Congratulations, You are Done!

Please send all registration forms and payment to: Registration Secretariat for "Hague Appeal for Peace" Van Namen and Westerlaken Congress Organization Services P.O. Box 1558 6501 BN Nijmegen The Netherlands
e-mail: hap99@congres.net Tel: +31 24 323 44 71 Fax: +31 24 360 11 59

For help with the Registration Forms or questions, please contact the Hague Appeal for Peace New York Office at:
e-mail: hap@igc.apc.org tel: +1.212.687.2623 fax: +1.212.599.1332

World Federalists of Canada
207 - 145 Spruce St.
Ottawa K1R 6P1 CANADA

Tel: (613) 232-0647
E-mail: wfcnat@web.net
Web site: http://www.web.net/~wfcnat